Fee Waiver Program

Employee Fee Waiver
Spouse/Dependent Fee Waiver
Unit Limitation
Checklist For All Students
Modifications To Course Schedule
Intercampus Enrollment
Fees Waived & Taxes

Employee Fee Waiver   Go to the top of the page

The Fee Waiver Program provides a waiver or reduction of certain fees for employees who enroll in CSU courses, which are job-related or part of an approved Career Development Plan (CDP). This benefit provides an excellent opportunity for employees who wish to improve their current skills or embark on a career development program. Employees may submit a request for fee waiver online by clicking the link above title "Online Fee Waivers Apply Here Now" or by coming to Human Resources to complete a paper form.

Eligibility

Eligibility varies by bargaining unit, Refer to Appendix A - Employee Fee Waiver Eligibility for specific information. The following individuals are not eligible to participate:

  • Student Workers (e.g. Student Assistants, Graduate Assistants, Student Interns)

Job-Related Courses (CDP):

These are courses that directly improve skills or enhance knowledge for performing duties in an employee's current position. An employee may also take courses to acquire new skills needed to perform newly assigned duties and responsibilities. Enrollment may be voluntary or at the direction of the employee's supervisor or manager.

Career Development Courses

For courses that are not job-related, there must be a current CDP on file. CDPs generally cover established programs such as degrees, certificates, or credentials. The primary responsibility for career development rests with the employee. While job promotions are not guaranteed as a result of completing career development courses, an employee may be better prepared and more competitive for job vacancies as a result of having completed specific courses or a degree program.

Faculty bargaining unit members:

Career development courses shall relate to future career opportunities and assignments within the CSU. Approval of career development courses shall require that a program of study be established by the employee and an appropriate advisor of choice. Please refer to the Unit 3 Collective Bargaining Agreement for specific information.

Limitations:

  • The Fee Waiver Program applies to courses supported by the CSU general fund. Self-support courses (e.g. College of Extended Learning courses) are not covered by this program.
  • Course(s) taken under the fee waiver program must be taken for grades or credit / no credit; they may not be audited.
  • In order to achieve a reasonable balance between regular work responsibilities and the course load taken under the Fee Waiver Program, there is a limit of two courses or 6 units, whichever is greater, that can be taken each term.
  • Staff employees may be granted release time to attend one course per term during scheduled working hours provided that the operational needs of the department are met (as determined by the area administrator), or there is an arrangement to make up the released time, or the released time is offset from an accrued balance of time. Approval from the area administrator is required for all such arrangements.
  • Normal academic standards shall be maintained. The Fee Waiver Coordinator in Human Resources shall conduct evaluations of the performance in course(s) taken using on the Fee Waiver Program. This may include a review of the grades received for the courses taken. Unsatisfactory performance or lack of progress toward the goal(s) in a Career Development Plan may be cause for denying participation in the Fee Waiver Program. Normal academic standards at California State University, San Bernardino are interpreted as:
    • (1) a minimum GPA of 2.0 for undergraduate courses and/or (2) a minimum GPA of 3.0 for graduate courses/post-baccalaureate courses, and/or (3) no repeating courses

Checklist - New Students:

The following procedures apply to employees not currently enrolled in the University or who have dropped all courses.

  • Access the online Fee waiver system and complete the Electronic Fee Waiver Request Form. Course information is not necessarily required at this time; instead, check the box on the system for admission/application fee only. Once complete, the form will be electronically routed to Human Resources, Training and Development. Once approved by HR, an email notification will be sent to you within 5 – 7 working days.
  • Apply for admission to the University, based on instructions on the Admissions and Student Recruitment web page (http://enrollment.csusb.edu). If you are applying for admission to a degree program, you may also need to submit documentation such as transcripts; if you are applying for admission simply to take job-related courses, a non-transitory form may also be required.
  • If courses to be taken are not job-related, complete a CDP. Submit the completed CDP to Human Resources.
  • Obtain a Class Schedule for each term as soon as it is available. The Schedule gives course reference information needed to apply for waiver of tuition as well as important deadlines for adding or dropping courses, paying fees, and registering.
  • Upon notification of admission to the University, complete and submit another Fee Waiver Request form. Course information should be included at this time. An email notification will be sent to you once the electronic from has been approved. Please allow 5 – 7 working days.
  • Register for your selected course(s).

Checklist - Continuing Students:

  • Obtain a Class Schedule for each term as soon as it is available. The Schedule gives course information needed to apply for fee waiver as well as important deadlines for adding or dropping courses, paying fees, and registering.
  • If the course(s) you are taking are not job-related and you do not have an updated CDP on file, please complete one and return it to Human Resources.
  • Complete and submit an electronic Fee Waiver Request form. Course information should be included at this time. An email notification will be sent to you when the Fee Waiver request has been approved. Please allow 5 - 7 working days for the approval process.
  • Register for your selected course(s).

Dependent Fee Waiver   Go to the top of the page

Eligible employees may transfer their fee waiver benefit to a spouse, dependent child, or registered domestic partner.

Eligibility:

  • Eligibility of a domestic partner is contingent upon the employee having a Declaration of Domestic Partnership on file with the California Secretary of State, and a copy in Human Resources Department.
  • Dependent child is defined as:
    1. your child or stepchild up to age 25 who has never been married, or
    2. a child living with you in a parent-child relationship who is economically dependent upon you, up to age 25 and has never been married, or
    3. your child or stepchild age 25 or above who is incapable of self-support due to a disability, which existed prior to age 25. Satisfactory evidence of such disability may be required.
  • Eligibility of a spouse is contingent upon the employee having a marriage certificate on file with the Benefits Officer in the Human Resources Department.

Conditions and Limitations of Benefit:

  • The State University Fee for dependents is waived only for two courses or six units, whichever is greater. A dependent taking CSU courses in addition to those courses covered by the fee waiver shall pay the difference between the part-time State University Fee and the full-time State University Fee.
  • The spouse, dependent child, or domestic partner (hereinafter referred to as "dependent") must be matriculated toward a degree or the attainment of a credential in the CSU and the course(s) enrolled in on a fee waiver basis must be for credit toward completion of that degree.
  • The dependent fee waiver benefit applies only to certain fees incurred by California residents. Dependents who do not meet established in-State residency requirements (and who do not qualify for classification as residents in accordance with the provisions of Section 41910, California Code of Regulations) will be responsible for paying non-resident tuition charges based upon the total number of units in which they are enrolled.
  • Graduate-level+ courses taken by dependents are subject to taxation for the employee; undergraduate and graduate-level courses taken by domestic partners are subject to taxation for the employee.
  • Graduate-level+ course(s) taken by an employee may be subject to taxation.
  • The fee waiver program applies to courses supported by the CSU general fund. Self-support programs (e.g., College of Extended Learning courses) are not covered.
  • Courses taken under the fee waiver program must be taken for grades or credit / no credit; they may not be audited.
  • This benefit applies to all CSU campuses. However, admission to any CSU campus is not guaranteed. Applicants must meet all university admission requirements.
  • Campus administration will determine that space is available in a particular class.

Checklist - New Students Attending CSUSB:

The following procedures apply to dependents not currently enrolled in CSUSB or who have dropped all courses.

  • Complete an Electronic Fee Waiver Request Form. Course information is not necessarily required at this time; instead, check the box on the system for admission/application fee only. Once complete, the form will be electronically routed to Human Resources, Training and Development. Once approved, an email notification will be sent to the employee. Please allow 5 - 7 working days for the approval process.
  • The dependent applies for admission to CSUSB, based on requirements from Admissions and Student Recruitment on the Admissions and Student Recruitment web page (http://admissions.csusb.edu/).
  • The dependent obtains a Class Schedule for each term as soon as it is available. The Schedule gives course information needed to apply for fee waiver as well as important deadlines for adding or dropping courses, paying fees, and registering.
  • Upon notification of the dependent's admission to the University, the employee completes and submits another electronic Dependent Fee Waiver request form. Course information should be included at this time. An email notification will be sent to the employee.
  • The dependent registers for course(s).

Checklist - Continuing Students Attending CSUSB:

  • The dependent obtains a Class Schedule for each term as soon as it is available. The Schedule gives course information needed to apply for fee waiver as well as important deadlines for adding or dropping courses, paying fees, and registering.
  • The employee completes and submits an electronic Dependent Fee Waiver request form. Course information should be included at this time. An email notification will be sent to the employee. Please allow 5 - 7 working days for the approval process.
  • The dependent registers for course(s).

Checklist - New Students Attending Another CSU Campus:

The following procedures apply to dependents not currently enrolled at the CSU campus they wish to attend.

  • The employee completes a CSUSB electronic Dependent Fee Waiver form. Course information is not required at this time; instead, check the box for admission/application fee. The form will be electronically routed to Human Resources. Once approved, the form will be faxed by the CSUSB fee waiver coordinator to the fee waiver coordinator at the designated CSU campus. An email notification of the approval will be sent to the employee. Please allow 5 - 7 working days for the approval process at CSUSB.
  • The dependent follows application guidelines established by the appropriate CSU campus.
  • Upon notification of the dependent's admission to the CSU campus, the employee completes and submits another electronic Dependent Fee Waiver form to CSUSB HRD. Course information should be included at this time. When approved, the form will be faxed by the CSUSB fee waiver coordinator to the fee waiver coordinator at the appropriate CSU campus. An email notification of the approval by CSUSB HRD will be sent to the employee. Please allow four working days for the approval process at CSUSB.
  • The dependent registers for course(es) at the CSU campus.

Checklist - Continuing Students Attending Another CSU Campus:

  • The employee completes and submits an electronic Dependent Fee Waiver form to CSUSB Human Resources. Once approved, the form will be faxed by the CSUSB fee waiver coordinator to the fee waiver coordinator at the designated CSU campus. An email notification by CSUSB HRD will be sent to the employee. Please allow 5 - 7 working days for the CSUSB approval process.
  • The dependent registers for course(s) at the CSU campus.

Unit Limitation   Go to the top of the page

All eligible non-represented and represented employees may enroll in a maximum of two courses or six units per term, whichever is greater.

Checklist For All Students   Go to the top of the page

  • A new electronic fee waiver form must be submitted for each term of attendance.
  • The fee waiver form for course registration should be submitted at or prior to the time of registration so courses will not be dropped due to non-payment.
  • It is recommended that registration be completed during priority registration. During priority registration, the fee waiver form must be submitted and processed before registration can occur.
  • During late registration a late fee is assessed (not covered by the fee waiver benefit) along with a five-day processing wait before registration can occur.
  • If the student's address changes, he/she must complete and submit to Records, Registration & Evaluations a change of address form, available at http://enrollment.csusb.edu/Download.html. Students who are staff/MPP or faculty employees must also change their address by visiting Human Resources located in SH-101.Faculty must change their address with Academic Personnel, located in AD-101. Address changes can also be made through myCoyote , Employee tab > Employee Personal Information > Home and Mailing Address
  • Fee Waiver requests will no longer be accepted after the Census Date of each term. Please check your CSUSB Class Schedule for the actual Census Date of each term.

Modifications to Course Schedule   Go to the top of the page

Modifications to a course schedule following submission of a fee waiver form must be approved by the employee's administrator if the modifications impact work release time. Please resubmit a new fee waiver form with the new course information. If dropping a course, send an email to hrd-fw@csusb.edu with your name and the name of the course being dropped.

Intercampus Enrollments   Go to the top of the page

The employee may wish to enroll on his/her own time at a CSU campus other than CSUSB. In such cases, the employee must complete an electronic Fee Waiver form indicating the campus of enrollment, and submit it to CSUSB. The CSUSB fee waiver coordinator will send the form to the fee waiver coordinator at the designated campus. An email notification of the approval by CSUSB will be sent to the employee. Please allow 5 - 7 working days for the CSUSB approval process. The employee should then follow the application/registration guidelines set forth by the designated campus.

Fees Waived & Taxes   Go to the top of the page

There are several types of fees associated with applying and registering for courses at CSUSB.

  • Fees waived vary by bargaining unit.
  • Some fees waived or reduced for CSUSB employees cannot be waived for dependents due to statutory restrictions.
  • Exact fee amounts may be found in the current Class Schedule and the Student Accounts Office website.
  • Please refer to Appendix B - Fees Waived for Employees & Dependents for specific information.
  • The employee is responsible for paying the following fees, when applicable :
    • Laboratory Fee(s)
    • Parking Fee(s)
    • Late Fee(s)
  • Some programs may have professional/online fees that are not waived. Contact Student Account’s Office at (909) 537-5162 for clarification.
  • Graduate-level+ courses taken by dependents and undergraduate and/or graduate-level+ courses taken by domestic partners are subject to taxation that will impact the employee’s pay.
  • Graduate-level+ course(s) taken by an employee may be subject to taxation when the gross fee waiver amount exceeds the allotted educational tax assistance.

Fee Waiver Updates via Technical Letters

M98, M80, C99 Employees: HR Letter 2013-13 announces that effective December 1, 2012, the CSU Fee Waiver and Reduction Program is extended to qualified dependent children of Executive (M98), Management Personnel Plan (MPP) (M80) and Confidential (C99) employees up to age 25. For complete information, please refer to HR 2012-13 which can be found on our Coded Memoranda Web site (2012/HR Letters).

Unit 4 Employees: Technical Letters HR/Benefits 2012-03, HR/Leaves 2012-06 provides updated information as it relates to Doctorate Tuition Fees, dependent age limit, and self-supported classes. For complete information, please refer to HR/Benefits 2012-13 and HR/Leaves 2012-06 which can be found on our Coded Memoranda Web site (2012/Benefits Administration and 2012/Leaves).

Unit 8 Employees: Technical Letters HR/Benefits 2012-03, HR/Leaves 2012-07 provides updated information as it relates to Doctorate Tuition Fees, dependent child age limit and self-supported classes. For complete information, please refer to HR/Benefits 2012-14 and HR/Leaves 2012-07 which can be found on our Coded Memoranda Web site (2012/Benefits Administration and 2012/Leaves).

Unit 6 Employees: Technical Letters HR/Benefits 2012-12, HR/Leaves 2012-05 provides updated information as it relates to Doctorate Tuition Fees, dependent age limit, self-supported classes, and instructional services. For complete information, please refer to HR/Benefits 2012-12 and HR/Leaves 2012-05 which can be found on our Coded Memoranda Web site (2012/Benefits Administration and 2012/Leaves).

Unit 3 Employees: Technical Letters HR/Benefits 2013-08, HR/Leaves 2013-02 provides updated information as it relates to Doctorate Tuition Fees, dependent age limit, eligibility for Coaches, and Extended Education programs. For complete information, please refer to HR/Benefits 2013-08 and HR/Leaves 2013-02 which can be found on our Coded Memoranda Web site (2013/Benefits Administration and 2013/Leaves).

Units 2,5,7,9 Employees: Technical Letters HR/Benefits 2012-03, HR/Leaves 2012-02 provides updated information as it relates to Doctorate Tuition Fees, online state supported classes, Professional Program fee, self-supported programs, and employee release time. For complete information, please refer to HR/Benefits 2012-03 and HR/Leaves 2012-02 which can be found on our Coded Memoranda Web site (2012/Benefits Administration and 2012/Leaves).

Technical Letter HR/Benefits 2011-14 updates and summarizes current information regarding the CSU Employee Fee Waiver and Reduction Program.  For complete information, please refer to HR/Benefits 2011-14 which can be found on our Coded Memoranda Web site at: http://www.calstate.edu/HRAdm/memos.shtml (2011/Benefits Administration).  You can go directly to this document with the following URL: https://csyou.calstate.edu/Policies/HRPolicies/TL-BEN2011-14.pdf